When M.G. Siegler began using the Gmail task feature to convert his email to the to-do list, making it a surprising discovery.
Almost 50 to 75 percent of the email he received was really up to date.
Taken individually, every request is reasonable. But, in aggregate, “this is a nightmare,” wrote a public partner at GV, formerly known as Google Ventures. “No one can manage such a system without spending most of the day sending email.”
This, briefly, captures the core of the email crisis that erodes the productivity of companies around the world.
Email has become so powerful in our business process that many employees use their inboxes as a daily to-do list – a tremendous trend that email providers like Google and Microsoft have taken note of, adding management features to help make it a task easy.
However, treating email as a task manager only encourages employees to spend more time using inefficient tools that have used (unpacked) the number of hours of uneven companies. Consider:
Employees spend up to 40 percent of their time reading internal emails.
One out of five knowledge workers quotes e-mail as their biggest sunset.
80 percent of email traffic is “worthless”.
Email business does not have to fund about $ 650 billion a year in productivity.
As more and more research shows how email loads take too much energy, destroying focus and raising levels of stress at work, writing on the walls is clear: companies that want to restore employee productivity needs to reduce email loads, stat. That means removing everything from the inbox that does not need to be there – starting with a to-do list.
Why email creates a terrible task manager
Using email as a task manager is like using a screwdriver to punch the nail. It can work, like that, but it is the wrong tool for the task.
Although detailed in detail, communication and task management are two separate things, on the grounds of researchers and authors Alexandra Samuel. Mashing them together just makes two more complicated.
“If you set up email and task management, the task of communicating – reading and replying to your messages – will be affected by all the emails you leave in your inbox, so you will not forget to deal with it,” he wrote in Study Business in Harvard.
“This approach also makes managing your affairs into trouble
When you need to identify the right tasks to continue, nothing to slow you down like a dive into your inbox for scrolling long messages.”
Performing tasks via email also requires you to keep your email program running throughout the day, opening the door for interruption. Staff have checked their email 36 times per hour.
After each interruption, it takes an average of 23 minutes to return to its original task. These all move back and produce up to 40 percent productivity.
“E-mail, however, disturbs,” said New York magazine author Jennifer Senior. “It takes energy to read it, it requires energy to change direction and reboot as soon as we return to the task we leave. For a week, the price can be measured in a few hours.”
A better way to do a to-do list
Separating email from task management can affect staff performance materialally. Despite the workload of e-mail employees, actually completing the task of raising them – along with it, we all know those.
who really add things to the task list just to cross them! Getting things done makes people happier and more involved in the workplace, and employees are better when they can focus on what they believe is most important.
Effective task management tools work well with communication tools such as email and messaging to help employees waste email times and spend more time doing meaningful work.
And future generation productivity tools need to go even further – they need to allow employees to manage all of their daily tasks in one place without having to switch between email and other tools. In addition, this tool needs to allow employees to research.